Admin Officer

Responsibilities
1. Assignments from Centre Manager and Property Executives.
2. Co-ordinate and minutes taking for site meetings, QMS meetings (ISO) and Bizsafe (OSHAs) meetings.
3. Arrange meetings with Contractors & ad-hoc meetings for Centre Managers, Executives, etc. as well as informing relevant parties (internal or external) to attend the meeting.
4. Assist Centre managers/executives in their paper work.
5. Maintain and update department manual filing and shared drive system for both tenants and subject references.
6. Maintain and updating of the department resource library.
7. Communicate and liaises orally or in writing (fax, memo, email, and letters) within and outside the organisation to make appointments, schedule meetings, collects information for Managers/Executives.
8. Attends to preliminary enquiries including telephone calls and directs them to the Managers/Executives for immediate action.
9. Handle enquiries and complaints.
10. Compilation of weekly and monthly reports such as Progress reports, budget, etc for filing.
11. To create new template of reports for new financial years as well as to archive and create new files.
12. To consolidate, sort and distribute department in-coming & out-going mails/faxes.
13. Take appropriate actions on mail requiring immediate attention.
14. Requisition of stationery & office equipment for site office staff.
15. To record and track all invoices received from Finance Department for verification and approval by the Centre managers before pass it to Finance for payment.
16. Liaison with the various departments to ensure smooth workflow within the department.
17. Covering of buddy duties during his/her absent.
18. Assisting the site staff on printing of posters, document and etc.
19. Recording and tracking of all works order received from Site to Finance Department.
20. Maintaining and up-keeping of department’s plan room
21. Liaising with supplier on printing of forms (Work order, Electrical, etc).
22. Assisting and collating activities for CSR and training
23. Collection of car park payment fees, banking in collected cash & cheques.
24. Compilation of car park reports required by Finance Department and ensure accuracy of reports.
25. Coordination of facility bookings including collection of payments.
26. Downloading NETs and LTA transactions and other transmitting documents.

Requirements
• At least O level and above
• Must have admin experience
• Computer skill in MS Office, Excel.
• Know English & Chinese

Remuneration
*Basic salary: $2000-$2500 (depend on experience)
*5.5 days work week
*Working hours: 9.00am – 6.00pm (Mon-Fri), 9.00am – 1.00pm (Sat)
*Rest days: 6 days per month
*Entitles to 14 days annual leave, 14 days medical leave
*Salary increment & Bonus depends on performance